Closed Case Information

(Federal Records Center)
After bankruptcy cases have been closed, they are subsequently (approximately one to two years after closing) shipped to and stored at the Federal Records Center (FRC).

Cases closed by the court’s Cincinnati divisional office in June of 1991 or later, or by the Dayton office after August 9, 1993, or by the Columbus office in February of 1993 or later, are stored at:

    Federal Records Center
    3150 Springboro Road
    Dayton, OH 45439
    (937) 425-0629

All other closed cases are stored at:

    Federal Records Center
    7358 South Pulaski Road
    Chicago, IL 60625
    (773) 948-9000

To review and/or request copies of court records stored at the Dayton or Chicago FRC, you will need the following information:

    FRC Accession Number
    FRC Location Number
    Box Number
    Case File Number
    Case File Name

This information is available from the Bankruptcy Court divisional office where the case was closed. To obtain this information for bankruptcy cases closed in the Southern District of Ohio, please call:

    Cincinnati - (513) 684-2572
    Columbus - (614) 469-6638
    Dayton - (937) 225-2516
To review the case file record at the Dayton FRC site:

After obtaining the information (above) from the Bankruptcy Court, you must schedule an appointment with the Dayton FRC by calling 937-425-0629 between the hours of 8:30 a.m. and 4 p.m. (weekdays only). Individuals wanting copies of documents in the file they have reviewed may obtain either certified or uncertified copies. (Costs are 50 cents per page and an additional $6.00 per certification.)

For a complete explanation of the review process at the Dayton FRC, please click the following link:
    http://www.archives.gov/facilities/oh/dayton/court_records.html

To review the case file record at the Chicago FRC site:

For a complete explanation of the review process at the Chicago FRC, please click the following link:
    http://www.archives.gov/facilities/il/chicago/court_records.html

Requesting copies from the FRC by mail, email or fax:

To request copies of case file documents by mail, email or fax from the Dayton FRC, please click the following link for complete details on the procedure to be followed and the associated fees:
    http://www.archives.gov/facilities/oh/dayton/court_records.html

To request copies of case file documents by mail, email or fax from the Chicago FRC, please click the following link for complete details on the procedure to be followed and the associated fees:
    http://www.archives.gov/facilities/il/chicago/court_records.html

Retrieval of case files from the FRC via the Bankruptcy Court:

Alternatively, you may request the Bankruptcy Court to retrieve a case from the FRC. Please note that the Bankruptcy Court will require a retrieval fee of $45.00 (which must be paid before the record is requested from the FRC). It should also be noted that in the event there is more than one bankruptcy case bearing the same debtor name, it is the responsibility of the requestor to determine which case should be retrieved.

Once the file is retrieved, it may be reviewed at the divisional office that retrieved it. Additional fees of 50 cents per page will be charged for copying documents, and $9.00 for the certification of each document.

Retrieved cases will remain at the clerks’s office for a period of 10 working days after receipt from the FRC and then be returned to the FRC. Any further retrieval of such a case will require an additional retrieval fee.