Note: In Court proceedings, an official transcript of a Court hearing is the only admissible evidence of the record of the hearing. Audio recordings of Court hearings may not be offered as evidence of the record of a hearing.
Media and Transcript Order Process
A request for a duplicate audio recording and/or transcript request should be made by submitting a Transcript Order Form (AO 435) or Audio Recording Order Form (AO 436). The completed form should be submitted to the designated staff for the specific hearing location.
Cincinnati
- Cher Woycke – Cher_Woycke@ohsb.uscourts.gov
- Yvonne Ventre – Yvonne_Ventre@ohsb.uscourts.gov
Columbus
- Kim McDaniels – Kimberly_McDaniels@ohsb.uscourts.gov
- Deborah Posey – Deborah_Posey@ohsb.uscourts.gov
Dayton
- Melissa Chipman – Melissa_Chipman@ohsb.uscourts.gov
- Crystal Wynn – Crystal_Wynn@ohsb.uscourts.gov
- Thomas Kalbaugh – Thomas_Kalbaugh@ohsb.uscourts.gov
Transcription fees are paid directly to the transcription service. Once a transcript request has been made, the designated staff will contact the transcription service, who will contact the requestor directly for payment. The Court does not require a deposit for transcript requests.
Audio recording duplication fees are paid to the Clerk’s Office. Please see the fee information page for payment instructions.
Transcript Redaction Process
Note: When a transcript is filed with the Court, the attorneys and pro se parties who attended the hearing are solely responsible for redaction of the information described in Rule 9037. Redaction is accomplished only with their input. Transcribers are not responsible for identifying a need for redaction. The Clerk’s Office is not required to review documents for compliance with Bankruptcy Rule 9037. The Clerk’s Office responsibility is to provide public access to the transcript and restrict access in accordance with the Judiciary’s privacy policy.
Step 1: Submission of Transcript to Court
Transcribers will be required to electronically submit their transcripts to the Court via CM/ECF. Once the transcript is docketed by Court personnel, access to the transcript is automatically restricted to Court staff and public terminal users. However, neither a public terminal user nor Court staff may copy or print a copy of the transcript during a 90-day restriction period.
Step 2: “Notice of Transcript Filed” is Docketed in CM/ECF
The notice will set forth the date a transcript of a proceeding was filed and contain deadlines related to restrictions and redaction. Only attorneys and pro se parties who actually appeared at the hearing will be provided with this notice. Attorneys will receive an electronic notice, and pro se parties will receive notice by U.S. mail.
Step 3: 7-Day Review Period.
During the 7-day period following the docketing of the transcript, attorneys and pro se parties are responsible for reviewing a transcript for information that should be redacted under the Judicial Conference’s privacy policy, i.e., Social Security numbers (last 4 digits only), birth dates (only the year), minors (refer to with initials), and financial account numbers (last 4 digits only).
Step 4: “Notice of Intent to Request Redaction”
By the end of the 7-day period after the transcript is docketed, if an attorney intends to redact material from the transcript, the attorney must file a “Notice of Intent to Request Redaction” of information from the transcript. An attorney is responsible for reviewing the opening and closing statement made on behalf of the party represented, any statements made by the party, and testimony of any witness called by the party.
If no notice is filed by the end of this 7-day period, the Court may assume that redaction of personal data is not necessary and may make the transcript electronically available to the public at the end of 90 days.
Step 5: Redaction Request
If a “Notice of Intent to Request Redaction” has been filed, the attorney has the remainder of a 21-calendar day period (following the docketing of the transcript) to file a “Redaction Request.” The request will include a document which lists the places in the transcript where the personal data to be redacted appears. The transcriber must then redact the identifiers as directed by the party.
Step 6: Docketing of Redacted Transcript
Within 31 days of the transcript being docketed, the transcriber must file a redacted version of a transcript with the Court.
Step 7: Removal of Transcript Restrictions
Finally, at the end of the 90-day period after the docketing of the original transcript, the Court removes transcript restrictions on the last version of the transcript filed.
Other Information
- A transcript provided to the Court by a transcriber will be available at the Clerk’s Office for inspection only for a 90-day period after it’s docketed.
- During the 90-day period, a copy of the transcript may be obtained from the Court transcriber at the rate established by the Judicial Conference. The transcript will be available within the Court for internal use, and an attorney who obtains the transcript from the transcriber may obtain remote electronic access to the transcript through the Court’s CM/ECF system.
- After the 90-day period has ended, the filed transcript will be available for inspection and copying in the Clerk’s Office and for downloading from the Court’s CM/ECF system through the judiciary’s PACER system.